Western Order Of Druids – Constitution

01 Name

The name of the Order shall be ‘The Western Order Of Druids’, which can be abbreviated to ‘WOOD’ or ‘WOODs’.

02 Structure

The Order shall consist of:

A Head of the Order
A Council of Elders
Ceremonial officers
Functional officers
The membership
Probationary members (known as ‘saplings’)

03 Head of Order

The Head of the Order shall be appointed from among the Council of Elders. Appointment of a new Head of Order shall occur whenever:

(a) the incumbent dies or retires

(b) a vote of the full membership indicates a 75% majority in favour of a new appointment

A candidate for the position of Head of Order shall then be proposed and seconded by members of the Council of Elders. More than one candidate may be proposed and seconded. To ratify the appointment of a single candidate a vote of 75% of the full membership is required; to select one from a number of candidates a simple majority will suffice.

04 Council of Elders

The Council of Elders shall consist of:

The Head of Order
The Deputy Head of Order
A minimum of five others

Election to the Council of Elders shall be by proposal from among full members, seconding and a 75% majority of the attending members.

05 Ceremonial officers

The ceremonial officers shall include:

The Herald Bard
The Sword bearer
The Bard of the Order

Appointment of ceremonial officers shall be by a majority of the Council of Elders.

06 Functional officers

The functional officers shall include:

The Scribe of the Order

Appointment of functional officers shall be by a majority of the Council of Elders.

07 Membership

Membership shall be open to all who fulfill one of the following conditions:

(a) Membership of one of the Orders antecedent to the present Order.

(b) Completion of a probationary period as specified in (8) below.

(c) Election to membership by at least 75% of the existing members.

08 Probationary membership

Probationary membership is open to all. After the end of a period of one year and one day from their initiation into probationary membership, the probationary member shall be eligible for full membership provided that the offer of said membership is ratified by a majority of the Council of Elders.

09 Resignation

Any member may resign at any time for any reason.

A probationary member may resign summarily, reporting this resignation to any member of the Council of Elders.

A full member may resign in the case of force majeure by agreement of the Council of Elders. In other circumstances their resignation may be submitted at the next meeting.

A member of the Council of Elders may resign in the case of force majeure only in an emergency. Otherwise a period of notice of one lunar month is required.

The Head of Order may not resign summarily without the agreement of a majority of the Council of Elders. In the case of an emergency, the Deputy Head of Order will assume the responsibilities of the Head of Order until such time as a full meeting can consider the issue of succession.

A member who dies or is removed from the Order by force majeure is to be considered to have resigned summarily in an emergency.

10 Conduct

Members of the Order are expected to conduct themselves at all times in accordance with such guidance as may from time to time be communicated to the membership by the Council of Elders.

Members unable to meet this requirement may be subject to alteration of their roles and responsibilities within the Order by the vote of a majority of the Council of Elders.

In extremis a member may be suspended temporarily from the Order by a vote of a majority of the Council of Elders, this suspension to be ratified at the next full meeting by a minimum of 75% of the membership.

Should it become clear to the Council of Elders that suspension of a member has not, after three lunar months have elapsed, so altered their conduct as to satisfy a majority of the Council of Elders, that member may be removed from the Order permanently given a majority of 75% of the membership at the next meeting in favour of this course of action.

11 Proxy votes

Proxy votes shall be obtained from members unable to attend meetings on any matters under sections (9), (10) and (14) upon which a vote is required.

Proxies shall be valid if written and signed, or if transmitted by a communications device satisfactory to the Council of Elders.

12 Ceremonial procedures

Ceremonial procedures will normally be applied to initiation to probationary or full membership or accession to a ceremonial or functional role.

13 Finance

The Order shall be financed ad-hoc by those members who feel able so to contribute.

A modest cash reserve may be maintained from ad-hoc donations for the purposes of social work and emergency relief. This reserve is to be retained and managed by the Head of Order unless another member of the Council of Elders is delegated by the Council to retain it.

Members may request short-term loans for emergency purposes from this cash reserve. Such loans are to be made at the discretion of the Head of Order.

14 Alterations to constitution

This constitution may be modified or altered only by a majority of the Council of Elders. Any such modification or alteration must be ratified by a 75% majority of the full membership.

15 Frequency of meetings

For the time being meetings shall be held ad-hoc. This Section is, once the needs and abilities of members are better known, to be altered under section (14) above to reflect these.